EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS’
QUARTERLY MEETING AGENDA FOR JANUARY 16, 2019, at 9:00 a.m.
MEETINGS ARE HELD AT THE CHARLOTTE HARBOR EVENT AND CONFERENCE CENTER
75 TAYLOR STREET, PUNTA GORDA, FLORIDA THESE MEETINGS ARE OPEN TO THE PUBLIC
District’s website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS	FIELD SUPERINTENDENT

Mr. Jerry Newlin, President	Mr. James Shattles Mr. Zachary Varner, Supervisor
Mr. Lenny Lempenau, Supervisor	MANAGER

Ms. Dana Clement

PRESIDENT, CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

OLD BUSINESS

Approve the minutes of the quarterly meetings held on October 17, 2018.
Other.

SECRETARY/TREASURER’S REPORT

Financial reports for the period of October 18, 2018 through January 16, 2019.
Recommendation to maintain auditing services with Baggett Reutimann & Associates through 2021.
Other.

FIELD REPORT

Field reports for October, November, and December 2018.
Other.

NEW BUSINESS

Other.

CALL FOR PUBLIC COMMENTS

ADJOURNMENT

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c:\users\owner\documents\ecquarterlymeetingagenda.docx

EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS
QUARTERLY MEETING MINUTES FOR THE MEETINGS HELD ON OCTOBER 17, 2018, 9:00 A.M.
Website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS
Mr. Jerry Newlin, President Mr. Zachary Varner, Supervisor
Mr. Lenny Lempenau, Supervisor FIELD SUPERINTENDENT
Mr. James Shattles

DISTRICT MANAGER/SEC./TREAS.
Ms. Dana Clement

OTHERS PRESENT
Mr. Andrew Mardis

PRESIDENT CALLS THE QUARTERLY MEETING TO ORDER Mr. Newlin called the quarterly meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
OLD BUSINESS
APPROVE THE MINUTES OF THE ANNUAL/QUARTERLY MEETINGS HELD ON JULY 2, 2018
Ms. Clement submitted the draft minutes for the meeting held on July 2, 2018, for the supervisor’s approval.
Mr. Lempenau made a motion to approve. Mr. Varner seconded. Motion passed.
SECRETARY/ TREASURER’S REPORT
FINANCIAL REPORT FOR JULY 3, 2018 THROUGH SEPTEMBER 31, 2018 AND OCTOBER 1,2018 THROUGH OCTOBER 17, 2018
Ms. Clement submitted the financial reports for the supervisors’ review/comments.
Mr. Lempenau made a motion to approve the financial reports. Mr. Varner seconded. Motion passed.
RATIFY THE EXPENDITURE OF $3,741.00 FOR WEBSITE REMEDIATION FOR THE AMERICAN DISABILITIES (ADA) AND RECURRING EXPENSES
Ms. Clement explained the website remediation and the process of making the district’s website compliant. Ms. Clement asked for a motion to ratify the costs involved to remediate the website, its contents, and future documents.
Mr. Lempenau made a motion to ratify the actions taken for ADA compliance. Mr. Varner seconded. Motion passed.
NEXT MEETING TO BE HELD JANUARY 16, 2019
Ms. Clement said the next meeting is Wednesday, January 16, 2019.

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East Charlotte Drainage District Quarterly Meeting
October 17, 2018
FIELD REPORT
FIELD REPORT FOR JULY, AUGUST, AND SEPTEMBER 2018
Mr. Lempenau made a motion to approve the field report. Mr. Varner seconded. Motion passed.
UPDATE, CANAL CLEANING, NORTH OUTFALL
Mr. Newlin asked if the North Outfall Canal maintenance had been performed. Mr. Shattles stated that the canal cleaning and the leveling of the spoil was completed.
MR. WILLIAMS, HAULING SHELL
Mr. Shattles said that Mr. Williams was hauling shell down Graham Road in large dump trucks. Mr. Newlin said the district will monitor the hauling for now.
MR. BEN MARKS: FOLLOW UP
Ms. Clement stated that Mr. Marks, RE: Bickett properties, had been in touch with her regarding Mr. D’Antuono suing Bickett properties regarding Mr. D’Antuono’s installation of a culvert on Bickett’s property which has caused flooding. Ms. Clement said that Mr. Marks told her that he is removing the culvert.
CALL FOR NEW OR OTHER  BUSINESS
MR. ANDREW MARDIS, IRRIGATION ISSUES, SECTION 16, BLOCKS 58 & 59
Mr. Newlin said that Mr. Mardis had submitted a permit application to apply for a permit for irrigation in Section 16, blocks 58 and 59.
Mr. Mardis said that in Section 16, there is a new owner and they cannot get water to their blocks 58 and 59. Mr. Mardis proposed that at the last row of trees at the south end of the grove, he be able to install a culvert to catch and release water, which would irrigate the 20 acres. Mr. Newlin said that this had been tried in the district before and it will not work. Discussion. Mr. Newlin proposed to Mr. Mardis that he should talk to Mr. Kemeny to see if Alico can do something to help the landowner with irrigation. The supervisors denied the permit application.
Mr. Newlin said that Mr. Mardis had submitted a permit application to fill in the sub-lateral canal in Section 16, between blocks 58 and 59.
The supervisors asked Mr. Shattles if the request would pose any threat to surrounding properties. Mr. Shattles stated no.
Mr. Lempenau made a motion to allow the sub-lateral canal in Section 16 between blocks 58 and 59, to be filled. Mr. Varner seconded. Motion passed.
CALL FOR PUBLIC COMMENTS
Mr. Newlin asked if there were any public comments. There were none.
ADJOURNMENT
Mr. Newlin made a motion to adjourn the meeting. Mr. Lempenau seconded. Motion passed. The meeting adjourned at 9:37 a.m.

Respectfully Submitted, Dana Clement, Secretary/Treasurer, ECDD

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EAST CHARLOTTE DRAINAGE DISTRICT FINANCIAL REPORT JANUARY 16, 2019

	BEGINNING
BALANCES	OCTOBER
RECEIVED	NOVEMBER
RECEIVED	DECEMBER
RECEIVED	JANUARY
RECEIVED	FEBRUARY
RECEIVED	MARCH
RECEIVED	APRIL
RECEIVED	MAY
RECEIVED	JUNE
RECEIVED	JULY
RECEIVED	AUGUST
RECEIVED	SEPTEMBER
RECEIVED	FUNDS RECEIVED	TOTAL FUNDS
REMAINING	
BUDGET: 2018-2019																
CHECKING ACCOUNT-SEACOAST NAT'L BANK		80,798.81	70,989.08	64,817.13	67,221.65	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43			
INCOME:																
TAX REVENUES	169,453.76	0.00	4,574.70	16,277.23	55,310.34									76,162.27		
EXCESS FEES	0.00	2,008.83	0.00	0.00	0.00									2,008.83		
BANK INTEREST - SEACOAST NATIONAL BANK	0.00	6.39	5.46	5.79	0.00									17.64		
MISCELLANEOUS INCOME	2,452.96	0.00	0.00	0.00	0.00									0.00		
LOAN PROCEEDS	0.00	0.00	0.00	0.00	0.00									0.00		
EST. CARRY-OVER	79,000.00	0.00	0.00	0.00	0.00									0.00		
TOTAL BALANCES	250,906.72	82,814.03	75,569.24	81,100.15	122,531.99	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	78,188.74		

EXPENDITURES	
AMOUNT	ACTUAL OCTOBER
EXPENSES	ACTUAL NOVEMBER
EXPENSES	ACTUAL DECEMBER
EXPENSES	ACTUAL JANUARY
EXPENSES	ACTUAL FEBRUARY
EXPENSES	ACTUAL MARCH
EXPENSES	ACTUAL APRIL
EXPENSES	ACTUAL MAY EXPENSES	ACTUAL JUNE
EXPENSES	ACTUAL JULY EXPENSES	ACTUAL AUGUST
EXPENSES	ACTUAL SEPTEMBER
EXPENSES	FUNDS EXPENDED	TOTAL FUNDS REMAINING	
CONTRACTURAL SERVICES	32,400.00	0.00	0.00	0.00	8,100.00									8,100.00	24,300.00	
WEED CONTROL	26,200.00	0.00	2,738.82	4,807.00										7,545.82	18,654.18	
CANAL MAINTENANCE	14,000.00	0.00	0.00	0.00										0.00	14,000.00	
ROAD'S MAINTENANCE	22,500.00	0.00	0.00	0.00										0.00	22,500.00	
CONTROL STRUCTURES	9,500.00	0.00	0.00	0.00										0.00	9,500.00	
WATER ANALYSES	240.00	0.00	0.00	0.00										0.00	240.00	
LEGAL SERVICES	7,500.00	0.00	0.00	245.40										245.40	7,254.60	
ENGINEERING SERVICES	7,500.00	0.00	0.00	0.00										0.00	7,500.00	
AUDIT Y/E, SEPTEMBER 2017	8,500.00	0.00	0.00	0.00										0.00	8,500.00	
TAX COLLECTOR FEE 2%	3,197.24	0.00	87.83	312.52	1,062.41									1,462.76	1,734.48	
TAX REVENUES DISCOUNTS	6,394.48	0.00	183.01	651.13	2,189.89									3,024.03	3,370.45	
TAX ROLL PREPARATION FEE	250.00	137.50	0.00	0.00										137.50	112.50	
OFFICE EXPENSE	2,050.00	120.00	0.00	120.00	241.81									481.81	1,568.19	
MEETINGS AND MEMBERSHIP DUES	1,200.00	675.00	0.00	0.00										675.00	525.00	
MISCELLANEOUS EXPENSES	500.00	0.00	0.00	0.00										0.00	500.00	
INSURANCE	3,700.00	3,150.00	0.00	0.00										3,150.00	550.00	
DISCHARGE PUMP, SECTION 16	500.00	0.00	0.00	0.00										0.00	500.00	
INTEREST ON LINE OF CREDIT (LOC)	275.00	0.00	0.00	0.00										0.00	275.00	
ROAD'S PAVING LOAN - PRINCIPAL, (payoff 4-2021	85,422.00	6,994.73	6,993.57	7,040.72	7,041.25									28,070.27	57,351.73	
ROAD'S PAVING LOAN - INTEREST	7,578.00	747.72	748.88	701.73	701.20									2,899.53	4,678.47	
RESERVE	11,500.00	0.00	0.00	0.00										0.00	11,500.00	
TOTAL BUDGET	250,906.72	11,824.95	10,752.11	13,878.50	19,336.56	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	55,792.12	195,114.60	
CURRENT CASH STATUS		70,989.08	64,817.13	67,221.65	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43	103,195.43