EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS’  QUARTERLY MEETING AGENDA FOR JANUARY 21, 2020, at 9:00 a.m.
MEETINGS ARE HELD AT THE CHARLOTTE HARBOR EVENT AND CONFERENCE CENTER
75 TAYLOR STREET, PUNTA GORDA, FLORIDA THESE MEETINGS ARE OPEN TO THE PUBLIC
District’s website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS	FIELD SUPERINTENDENT

Mr. Lenny Lempenau, President	Mr. James Shattles Mr. Zachary Varner, Supervisor
Mr. David Kemeny, Supervisor	GENERAL MANAGER

Ms. Dana Clement

PRESIDENT, CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

OLD BUSINESS

Approve the minutes of the October 15, 2019 meeting.
Other.

SECRETARY/TREASURER’S REPORT

Financial reports for the period of October 16, 2019 through January 21, 2020.
Interlocal Agreement with Joshua Water Control District.
Attorney Rates for 2020.
Update on administration of District.
Next meeting is to be held on April 21, 2020.
Other.

FIELD REPORT

Field report for October through December 2019.
Canal cleaning for 2019-2020 fiscal.
Other.

NEW BUSINESS

Update on the Letter Modification to ECDD’s water use permit, RE: Alico for mining operations, Sections 26 and 27.
Ganesh Limited LLC, Section 16, blocks 58 & 59, ECDD’s permit reduced by the permitted quantities to irrigate 15 acres.
Other.

CALL FOR PUBLIC COMMENTS

ADJOURNMENT

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EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS
QUARTERLY MEETING MINUTES FOR THE MEETING HELD ON OCTOBER 15, 2019, 9:00 A.M.
Website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS
Mr. Lenny Lempenau, President
Mr. Zachary Varner, Supervisor-Absent Mr. David Kemeny, Supervisor
FIELD SUPERINTENDENT
Mr. James Shattles

DISTRICT MANAGER/SEC./TREAS.
Ms. Dana Clement

OTHERS PRESENT
Melenia Watson - ECDD

PRESIDENT CALLS THE MEETING TO ORDER
Mr. Lempenau called the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
OLD BUSINESS
APPROVE THE MINUTES OF THE ANNUAL/QUARTERLY MEETINGS
Ms. Clement submitted the draft minutes for the annual/quarterly meetings held on July 20, 2019, for the supervisor’s approval.
Mr. Kemeny motioned to approve. Mr. Lempenau seconded. Motion passed.
SECRETARY/TREASURER’S REPORT
FINANCIAL REPORT FOR JULY 20, 2019 THROUGH SEPTEMBER 30, 2019 AND OCTOBER 1, 2019 THROUGH OCTOBER 15, 2019
Ms. Clement submitted the financial reports for July 20, 2019 through September 30, 2019, and for October 1, 2019 through October 15, 2019. Ms. Clement reported that the carry-over from the 2018-2019 year into the current 2019-2020 year is $54,795.76.
Mr. Lempenau motioned to approve the financial reports. Mr. Kemeny seconded. Motion passed.
NEXT MEETING TO BE HELD JANUARY 21, 2020
Ms. Clement said the next meeting will be held on January 21, 2020.
FIELD REPORT
FIELD REPORT FOR JULY THROUGH SEPTEMBER 2019
Mr. Lempenau motioned to approve the field report. Mr. Kemeny seconded. Motion passed.
UPDATE ON MR. SILL’S PROJECT
Mr. Shattles said that Mr. Sill had completed the project on Neal Road and that Mr. Sill was very satisfied with the end results.

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East Charlotte Drainage District Meeting Minutes
October 15, 2019

CALL FOR NEW OR OTHER BUSINESS
RATIFY A LETTER MODIFICATION TO ECDD’S WATER USE PERMIT, RE: ALICO MINING OPERATIONS, SECTIONS 26 AND 27
Ms. Clement requested that the Board ratify a Letter Modification to ECDD’s water use permit (WUP) for Alico, for its mining operations. Ms. Clement said that Mr. David Brown, ECDD’s engineer, is working on the project. Ms. Clement said that it will slightly affect ECDD’s water usage permit.
Ms. Clement said that the landowner is responsible for all costs associated with this process.
Mr. Lempenau motioned to ratify the process of the modification of the District’s water use permit (WUP). Mr. Kemeny seconded.
Motion passed.
GANESH LIMITED LLC, SECITON 16, BLOCKS 58 AND 59 WANTS TO REMOVE ITS PROPERTY FROM THE DISTRICT
Ms. Clement said that Ganesh Limited, property located in Section 16, blocks 58 and 59, had contacted Newberry Well Drilling to dig a 5” well on its property. Ms. Clement said that when the well driller filed for the permit to drill the well, Southwest Florida Water Management District (SWFWMD), who then contacted Mr. David Brown, District’s engineer, who has the authority to handle the SWFMWD projects. Mr. Brown is currently in the process of trying to contact the owner so he can begin the Letter Modification process and to also let the landowner know that there is a cost involved, estimated at
$1,500.00 for the engineering fees, legal advertising, and permit fee, for the Letter Modification process.
Ms. Clement said that Mr. Ganesh had told the well drilling company representative that he also wants to remove his 20 acres from ECDD.
Mr. Brown spoke with Mr. Thompson at SWFWMD and was told that by Mr. Thompson that the 20 acres can be removed from ECDD’s permit which will result in a small amount of water allowance to be removed from ECDD’s permit.
Ms. Clement said, that she contacted Mr. Lewis, District’s attorney, regarding the issue of the Ganesh property being removed from the District, and that is not possible as long as Ganesh properties receive benefits from ECDD.
Ms. Clement said that she will apprise the Board of the modification process at the next meeting, and if she requires direction, she will contact Mr. Lempenau.
CALL FOR PUBLIC COMMENTS
Mr. Lempenau asked if there are any public comments. There were none.
ADJOURNMENT
Mr. Lempenau motioned to adjourn at 9:16 a.m. Mr. Kemeny seconded. Motion passed.

Respectfully Submitted,

Dana Clement, Secretary/Treasurer, ECDD
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EAST CHARLOTTE DRAINAGE DISTRICT FINANCIAL REPORT JANUARY 6, 2020

	BEGINNING
BALANCES	OCTOBER
RECEIVED	NOVEMBER
RECEIVED	DECEMBER
RECEIVED	JANUARY
RECEIVED	FEBRUARY
RECEIVED	MARCH
RECEIVED	APRIL
RECEIVED	MAY
RECEIVED	JUNE
RECEIVED	JULY
RECEIVED	AUGUST
RECEIVED	SEPTEMBER
RECEIVED	FUNDS RECEIVED	TOTAL FUNDS
REMAINING	
BUDGET: 2019-2020																
CHECKING ACCOUNT-SEACOAST NAT'L BANK		54,795.76	32,513.58	26,641.28	22,498.12	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22			
INCOME:																
TAX REVENUES	188,130.64	0.00	1,985.20	11,770.54	0.00									13,755.74		
EXCESS FEES	0.00	2,045.32	0.00	0.00	0.00									2,045.32		
BANK INTEREST - SEACOAST NATIONAL BANK	0.00	4.14	2.47	2.49	0.00									9.10		
MISCELLANEOUS INCOME	2,452.96	0.00	0.00	0.00	0.00									0.00		
LOAN PROCEEDS	0.00	0.00	0.00	0.00	0.00									0.00		
EST. CARRY-OVER	54,500.00	0.00	0.00	0.00	0.00									0.00		
TOTAL BALANCES	245,083.60	56,845.22	34,501.25	38,414.31	22,498.12	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	15,810.16		

EXPENDITURES	
AMOUNT	ACTUAL
OCTOBER EXPENSES	ACTUAL
NOVEMBER EXPENSES	ACTUAL
DECEMBER EXPENSES	ACTUAL
JANUARY EXPENSES	ACTUAL
FEBRUARY EXPENSES	ACTUAL
MARCH EXPENSES	ACTUAL
APRIL EXPENSES	ACTUAL MAY EXPENSES	ACTUAL
JUNE EXPENSES	ACTUAL JULY EXPENSES	ACTUAL
AUGUST EXPENSES	ACTUAL
SEPTEMBER EXPENSES	FUNDS EXPENDED	TOTAL FUNDS REMAINING	
CONTRACTURAL SERVICES	32,400.00	0.00	0.00	0.00	8,100.00									8,100.00	24,300.00	
WEED CONTROL	26,200.00	6,061.56	0.00	0.00										6,061.56	20,138.44	
CANAL MAINTENANCE	12,000.00	0.00	0.00	0.00										0.00	12,000.00	
ROAD'S MAINTENANCE	22,500.00	1,000.23	0.00	0.00										1,000.23	21,499.77	
CONTROL STRUCTURES	8,600.00	5,415.90	0.00	0.00										5,415.90	3,184.10	
WATER ANALYSES	240.00	0.00	0.00	0.00										0.00	240.00	
LEGAL SERVICES	7,500.00	0.00	0.00	0.00										0.00	7,500.00	
ENGINEERING SERVICES	7,500.00	0.00	0.00	0.00										0.00	7,500.00	
AUDIT Y/E, SEPTEMBER 2019	8,510.00	0.00	0.00	7,340.00	0.00									7,340.00	1,170.00	
TAX COLLECTOR FEE 2%	3,583.44	0.00	38.12	242.97	0.00									281.09	3,302.35	
TAX REVENUES DISCOUNTS	5,375.16	0.00	79.40	470.77	0.00									550.17	4,824.99	
TAX ROLL PREPARATION FEE	250.00	137.50	0.00	0.00	0.00									137.50	112.50	
OFFICE EXPENSE	2,050.00	0.00	0.00	120.00	243.90									363.90	1,686.10	
ADA COMPLIANCE	400.00	0.00	0.00	0.00										0.00	400.00	
MEETINGS AND MEMBERSHIP DUES	1,200.00	745.00	0.00	0.00										745.00	455.00	
MISCELLANEOUS EXPENSES	500.00	0.00	0.00	0.00										0.00	500.00	
INSURANCE	3,700.00	3,229.00	0.00	0.00										3,229.00	471.00	
DISCHARGE PUMP, SECTION 16	500.00	0.00	0.00	0.00										0.00	500.00	
INTEREST ON LINE OF CREDIT (LOC)	275.00	0.00	0.00	0.00										0.00	275.00	
ROAD'S PAVING LOAN - PRINCIPAL, (payoff 4-21 )	88,872.00	7,275.41	7,284.55	7,323.27	0.00									21,883.23	66,988.77	
ROAD'S PAVING LOAN - INTEREST	4,128.00	467.04	457.90	419.18	0.00									1,344.12	2,783.88	
RESERVE	8,800.00	0.00	0.00	0.00										0.00	8,800.00	
TOTAL BUDGET	245,083.60	24,331.64	7,859.97	15,916.19	8,343.90	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	56,451.70	188,631.90	
CURRENT CASH STATUS		32,513.58	26,641.28	22,498.12	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22	14,154.22			

EAST CHARLOTTE DRAINAGE DISTRICT FIELD REPORT FOR THE MONTHS OF OCTOBER, NOVEMBER, AND DECEMBER 2019

MAJOR PURCHASES/EXPENDITURES

First State Bank of Arcadia, $7,742.45, (monthly road’s loan), Vision Ace Hardware,
$1,662.63, (black top and boards), Nutrien Ag Solutions, $1,681.50, (herbicides), Coastal Air Services, $4,380.06, (aerial treatment), Metal Culverts, $4,753.50.
CANAL’S MAINTENANCE
None.
ROAD’S MAINTENANCE
None.
CULVERTS
None.
WEED CONTROL
None.
PROJECTS COMPLETED
JWCD read meters for SWFWMD report.
JWCD pulled water samples.
PROJECTS PENDING
Install culverts.

Clean South Outfall Canal.
REMARKS
None.

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