EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS’  QUARTERLY MEETING AGENDA FOR JUNE 16, 2020, at 9:00 a.m.
MEETINGS ARE HELD AT THE CHARLOTTE HARBOR EVENT AND CONFERENCE CENTER
75 TAYLOR STREET, PUNTA GORDA, FLORIDA THESE MEETINGS ARE OPEN TO THE PUBLIC
District’s website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS	FIELD SUPERINTENDENT

Mr. Lenny Lempenau, President	Mr. James Shattles Mr. Zachary Varner, Supervisor
Mr. David Kemeny, Supervisor	GENERAL MANAGER

Ms. Dana Clement

PRESIDENT, CALL MEETING TO ORDER

PLEDGE OF ALLEGIANCE

OLD BUSINESS

Approve the minutes of the January 21, 2020 meeting.
Ratify the cancellation of the April 21, 2020 meeting due to Covid-19.
Ratify the Teleconference Special Meeting held on May 5, 2020.
Approve the minutes of the Teleconference Special Meeting.
Modification of the WUP, SWFWMD, for Alico Mining, Sections 26 and 27, approved.
Other.

SECRETARY/TREASURER’S REPORT

Ratify the President’s action approving the audit for year ending September 30, 2019.
Financial reports for the period of January 22, 2020 through June 16, 2020.
Next meeting is the Annual Landowners’/quarterly meetings to be held on July 1, 2020.
Other.

FIELD REPORT

Field report for January through May 2020.
Update on the cleaning of the South Outfall Canal.
Other.

NEW BUSINESS

Bermont Properties, Letter Modification for FARMS Project, Section 34.
Determine management direction.
Review draft budgets for 2020/2021.
Require the appointments of Secretary/Treasurer and a Records Management Liaison Officer at the annual landowners’ meeting.
Other.

CALL FOR PUBLIC COMMENTS

ADJOURNMENT

c:\users\dana\documents\ec agenda\2019-2020\june 16, 2020.docx

EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS
QUARTERLY MEETING MINUTES FOR THE MEETING HELD ON JANUARY 21, 2020, 9:00 A.M.
Website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS
Mr. Lenny Lempenau, President Mr. Zachary Varner, Supervisor Mr. David Kemeny, Supervisor FIELD SUPERINTENDENT
Mr. James Shattles

DISTRICT MANAGER/SEC./TREAS.
Ms. Dana Clement

OTHERS PRESENT
None

PRESIDENT CALLS THE MEETING TO ORDER Mr. Lempenau calls the meeting to order at 9:00 a.m.
PLEDGE OF ALLEGIANCE
OLD BUSINESS
APPROVE THE MINUTES OF THE OCTOBER 15, 2019 MEETING
Ms. Clement submitted the draft minutes for the quarterly meeting held on October 16, 2019, for the supervisors’ approval.
Mr. Kemeny motioned to approve the minutes. Mr. Lempenau seconded. Motion passed unanimously.
SECRETARY/TREASURER’S REPORT
FINANCIAL REPORT FOR OCTOBER 20, 2019 THROUGH JANUARY 21, 2020
Ms. Clement submitted the financial report for October 20, 2019 through January 21, 2020.
Ms. Clement said that the District has received 44% of the budgeted tax revenues, has a cash status of $70,994.00, and will have road’s loan paid off in April 2021.
Mr. Kemeny motioned to approve the financial reports. Mr. Lempenau seconded. Motion passed unanimously.
INTERLOCAL AGREEMENT WITH JOSHUA WATER CONTROL DISTRICT, (JWCD)
Ms. Clement said that the Interlocal Agreement between East Charlotte Drainage District (ECDD) has with JWCD will expire on August 11, 2020. Ms. Clement said that the five- year agreement gives both districts a mutual advantage in that the districts will, subject to availability of equipment and manpower, provide certain services to each other.
Ms. Clement said that this agreement will be presented for execution at the annual meeting in July 2020, the Board votes to enter into another five-year agreement with JWCD.

East Charlotte Drainage District Meeting Minutes
January 21, 2020
ATTORNEY RATES FOR 2020
Ms. Clement said that Lewis Longman & Walker, ECDD’s legal firm, has increased their hourly rate from $245.00 to 255.00 per hour.
Mr. Kemeny motioned to approve the rate increase. Mr. Lempenau seconded. Motion passed unanimously.
UPDATE ON ADMINISTRATION OF THE DISTRICT
Ms. Clement said that she is currently waiting on a ruling by the Florida Division of Retirement (FRS) to determine if she will be able to return to work at Joshua Water Control District after the six-month waiting period. Ms. Clement said that after speaking with the
FRS Bureau of Enrollment chief, she was told that new rules are being drafter and that she will more than likely, not be able to return to work at any FRS employer. Ms. Clement said that the only hope that she holds out is that ECDD and JWCD, both opted out of the FRS in 1999 so they are not FRS employers.
Ms. Clement said that JWCD has determined that ECDD can still utilize the services of the JWCD field employees and Mr. Shattles, however; JWCD does not want to have the new management working for ECDD, as she has. Ms. Clement said that JWCD is offering an office for whoever ECDD hires for its management, along with all of the office equipment except for a computer and scanner. The copy machine, fax, and other equipment is available for use.
Mr. Lempenau said that ECDD can place an advertisement for management. Ms. Clement said that she is currently interviewing management firms to see what the cost would be for a firm to manage JWCD, verses hiring an individual. Ms. Clement said that she will be happy to include ECDD in the conversation. Perhaps the costs would be less if both districts agree to hire a firm.
Mr. Lempenau said that ECDD can wait to see what JWCD does. Mr. Kemeny said that he does not like waiting until the next meeting in April 2020, to decide which avenue the district should pursue.
The supervisors voiced that they are disappointed that JWCD does not want to share a manager, if that is the route JWCD takes. Ms. Clement said that she will voice their concerns to the JWCD supervisors at its next meeting.
NEXT MEETING TO BE HELD APRIL 21, 2020
FIELD REPORT
FIELD REPORT FOR OCTOBER THROUGH DECEMBER 2019
Mr. Kemeny motioned to approve the field report. Mr. Lempenau seconded. Motion passed unanimously.
CANAL CLEANING FOR 2019-2020
Mr. Shattles said that the South Outfall is due to be cleaned and the District has solicited three companies for written quotes.
OTHER BUSINESS
UPDATE ON THE LETTER MODIFICATION TO ECDD’S WATER PERMIT, RE: ALICO FOR MINING OPERATIONS, SECTIONS 26 AND 27
Ms. Clement said that this process is on-going.

East Charlotte Drainage District Meeting Minutes
January 21, 2020

GANESH LIMITED LLC, SECTION 16, BLOCKS 58 AND 59, ECDD’S PERMIT REDUCED BY THE PERMITTED QUANTITIES TO IRRIGATE 15 ACERS
Ms. Clement said that Ganesh Limited had received its South West Florida Water Management District (SWFWMD) water use permit (WUP) and that ECDD’s permit was reduced by the 15 acres removed from its permit.
CALL FOR PUBLIC COMMENTS
Mr. Lempenau asked if there are any public comments. There were none.
ADJOURNMENT
Mr. Lempenau motioned to adjourn the meeting at 10:01 a.m. Mr. Kemeny seconded. Motion passed unanimously.

Respectfully Submitted,

Dana Clement, Secretary/Treasurer, ECDD

EAST CHARLOTTE DRAINAGE DISTRICT BOARD OF SUPERVISORS
SPECIAL TELECONFERENCE MEETING MINUTES FOR THE MEETING HELD ON
MAY 5, 2020, 9:00 A.M.
Website: districtsarespecial.org/ecdd

BOARD OF SUPERVISORS
Mr. Lenny Lempenau, President
Mr. Zachary Varner, Supervisor-Absent Mr. David Kemeny, Supervisor
FIELD SUPERINTENDENT
Mr. James Shattles

DISTRICT MANAGER/SEC./TREAS.
Ms. Dana Clement

OTHERS PRESENT
Ms. Melenia Watson Mr. Buddy Strickland Mr. Steve Varner

PRESIDENT CALLS THE MEETING TO ORDER VIA PHONE CONFERENCE Mr. Lempenau calls the meeting to order via teleconference at 9:00 a.m. Each attendee announced their name for the record.
PHONE CONFERENCE SPECIAL MEETING EXPLANATION
Mr. Lempenau stated the following:
Pursuant to Executive Order 20-69 issued on March 20, 2020 by Governor Ron DeSantis,
“Local government bodies may utilize communications media technology, such as
TELEPHONIC AND VIDEO CONFERENCING, AS PROVIDED IN SECTION 120.54(5) (b)2, FLORIDA STATUTES.”
NEW BUSINESS
DIRECTION BY THE SUPERVISORS FOR THE MANAGEMENT OF THE DISTRICT SO THAT A DRAFT BUDGET FOR 2020-2021 CAN BE PREPARED
Ms. Clement said she seeks direction from the supervisors so that she can secure management of the District prior to her retirement on September 30, 2020.
Ms. Clement said she had spoken with several management companies and only one is interested. Ms. Clement said that Special Districts Services are willing to manage ECDD for approximately $27,000.00 to 30,000.00 annually, and in addition, there are other annual fees. Those being, maintaining the website $1,500.00 annually, a $1,000.00 annual storage fee for the district files, a $2,000.00 annual charge for setting up the assessment roll, and mileage charges for the manager to attend the meetings.
Mr. Lempenau asked Ms. Clement the salary she would want to manage ECDD. Ms. Clement responded, $55,000.00 annually.
A lengthy discussion ensued.
Mr. Lempenau asked Ms. Clement to draft two budgets, one indicating the costs of hiring her and the other indicating the cost of hiring Special Districts Services. Mr. Lempenau

East Charlotte Drainage District
Special Teleconference Meeting Minutes May 5, 2020
asked Ms. Clement to mail out the draft budgets so they can be discussed at the June 16, 2020 meeting.
NEXT SCHEDULED MEETING TO BE HELD ON JUNE 16, 2020, AT 9:00 A.M. AT THE CHARLOTTE HARBOR EVENT AND CONFERENCE CENTER LOCATED AT 75 TAYLOR STREET, PUNTA GORDA, FLORIDA
ADJOURNMENT
Mr. Lempenau adjourned the teleconference meeting at 9:44 a.m.

Respectfully submitted, Secretary/Treasurer

EAST CHARLOTTE DRAINAGE DISTRICT FINANCIAL REPORT
JUNE 2, 2020

	BEGINNING
BALANCES	OCTOBER
RECEIVED	NOVEMBER
RECEIVED	DECEMBER
RECEIVED	JANUARY
RECEIVED	FEBRUARY
RECEIVED	MARCH
RECEIVED	APRIL
RECEIVED	MAY
RECEIVED	JUNE
RECEIVED	JULY
RECEIVED	AUGUST
RECEIVED	SEPTEMBER
RECEIVED	FUNDS RECEIVED	TOTAL FUNDS
REMAINING	
BUDGET: 2019-2020																
CHECKING ACCOUNT-SEACOAST NAT'L BANK		54,795.76	32,513.58	26,641.28	22,498.12	70,999.82	155,322.90	137,371.10	117,610.72	109,644.30	109,554.52	109,554.52	109,554.52			
INCOME:																
TAX REVENUES	188,130.64	0.00	1,985.20	11,770.54	69,084.60	95,325.92	1,283.99	5,474.71	2,090.17					187,015.13		
EXCESS FEES	0.00	2,045.32	0.00	0.00	0.00	0.00	0.00	0.00	0.00					2,045.32		
BANK INTEREST - SEACOAST NATIONAL BANK	0.00	4.14	2.47	2.49	5.50	9.80	12.76	11.19	9.90					58.25		
MISCELLANEOUS INCOME	2,452.96	0.00	0.00	0.00	0.00	1,412.96	0.00	0.00	0.00					1,412.96		
LOAN PROCEEDS	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					0.00		
EST. CARRY-OVER	54,500.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					0.00		
TOTAL BALANCES	245,083.60	56,845.22	34,501.25	38,414.31	91,588.22	167,748.50	156,619.65	142,857.00	119,710.79	109,644.30	109,554.52	109,554.52	109,554.52	190,531.66		

EXPENDITURES	
AMOUNT	ACTUAL
OCTOBER EXPENSES	ACTUAL
NOVEMBER EXPENSES	ACTUAL
DECEMBER EXPENSES	ACTUAL
JANUARY EXPENSES	ACTUAL
FEBRUARY EXPENSES	ACTUAL
MARCH EXPENSES	ACTUAL
APRIL EXPENSES	ACTUAL MAY EXPENSES	ACTUAL JUNE EXPENSES	ACTUAL JULY EXPENSES	ACTUAL
AUGUST EXPENSES	ACTUAL
SEPTEMBER EXPENSES	FUNDS EXPENDED	TOTAL FUNDS REMAINING	
CONTRACTURAL SERVICES	32,400.00	0.00	0.00	0.00	8,100.00	0.00	0.00	8,100.00	0.00					16,200.00	16,200.00	
WEED CONTROL	26,200.00	6,061.56	0.00	0.00	0.00	0.00	6,001.75	0.00	0.00					12,063.31	14,136.69	
CANAL MAINTENANCE	12,000.00	0.00	0.00	0.00	0.00	0.00	5,225.00	0.00	0.00					5,225.00	6,775.00	
ROAD'S MAINTENANCE	22,500.00	1,000.23	0.00	0.00	0.00	0.00	0.00	475.05	460.75					1,936.03	20,563.97	
CONTROL STRUCTURES	8,600.00	5,415.90	0.00	0.00	0.00	0.00	0.00	8,190.30	0.00					13,606.20	-5,006.20	
WATER ANALYSES	240.00	0.00	0.00	0.00	0.00	36.00	0.00	0.00	0.00	24.00				60.00	180.00	
LEGAL SERVICES	7,500.00	0.00	0.00	0.00	318.51	0.00	122.50	196.00	514.50					1,151.51	6,348.49	
ENGINEERING SERVICES	7,500.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					0.00	7,500.00	
AUDIT Y/E, SEPTEMBER 2019	8,510.00	0.00	0.00	7,340.00	0.00	0.00	0.00	0.00	1,157.00					8,497.00	13.00	
TAX COLLECTOR FEE 2%	3,583.44	0.00	38.12	242.97	1,326.96	1,853.03	25.43	109.50	41.79					3,637.80	-54.36	
TAX REVENUES DISCOUNTS	5,375.16	0.00	79.40	470.77	2,736.58	2,674.12	12.83	0.00	0.00					5,973.70	-598.54	
TAX ROLL PREPARATION FEE	250.00	137.50	0.00	0.00	0.00	0.00	0.00	0.00	0.00					137.50	112.50	
OFFICE EXPENSE	2,050.00	0.00	0.00	120.00	363.90	120.00	0.00	0.00	150.00					753.90	1,296.10	
ADA COMPLIANCE	400.00	0.00	0.00	0.00	0.00	0.00	0.00	348.61	0.00					348.61	51.39	
MEETINGS AND MEMBERSHIP DUES	1,200.00	745.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					745.00	455.00	
MISCELLANEOUS EXPENSES	500.00	0.00	0.00	0.00	0.00	0.00	18.59	84.37	0.00	65.78				168.74	331.26	
INSURANCE	3,700.00	3,229.00	0.00	0.00	0.00	0.00	100.00	0.00	0.00					3,329.00	371.00	
DISCHARGE PUMP, SECTION 16	500.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					0.00	500.00	
INTEREST ON LINE OF CREDIT (LOC)	275.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					0.00	275.00	
ROAD'S PAVING LOAN - PRINCIPAL, (payoff 4-21 )	88,872.00	7,275.41	7,284.55	7,323.27	7,334.17	7,359.10	7,407.21	7,409.26	7,444.36					58,837.33	30,034.67	
ROAD'S PAVING LOAN - INTEREST	4,128.00	467.04	457.90	419.18	408.28	383.35	335.24	333.19	298.09					3,102.27	1,025.73	
RESERVE	8,800.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00	0.00					0.00	8,800.00	
TOTAL BUDGET	245,083.60	24,331.64	7,859.97	15,916.19	20,588.40	12,425.60	19,248.55	25,246.28	10,066.49	89.78	0.00	0.00	0.00	135,772.90	109,310.70	
CURRENT CASH STATUS		32,513.58	26,641.28	22,498.12	70,999.82	155,322.90	137,371.10	117,610.72	109,644.30	109,554.52	109,554.52	109,554.52	109,554.52			

EAST CHARLOTTE DRAINAGE DISTRICT FIELD REPORT FOR THE MONTHS OF JANUARY, FEBRUARY, AND MARCH 2020

MAJOR PURCHASES/EXPENDITURES

First State Bank of Arcadia, $7,742.45, (monthly road’s loan), Helena Agri, $3,363.00, (herbicides-Sonar), Helena Agri, $1,688.75, (herbicides-Round up).
CANAL’S MAINTENANCE
None.
ROAD’S MAINTENANCE
Dirt Master cleaned and leveled spoil for ¾ of a mile in the South Outfall Canal.
CULVERTS
None.
WEED CONTROL
Ecological Control Management treated 3 miles of the West Perimeter Canal with Round Up Custom, and the Mid Outfall Canal and the West Perimeter Canal with Sonar.
PROJECTS COMPLETED
JWCD read meters for SWFWMD report.
JWCD pulled water samples as mandated by its special conditions in its WUP.
PROJECTS PENDING
Install culverts.
REMARKS
The ditch that runs on the west side of Section 17 from the Neal Road Ditch in Section 15, 16 and 17 are in bad shape.

c:\users\dana\desktop\january february and march 2020.docx

Page 1 of 1

	ECDD CURRENT FISCAL YEAR 2019/2020		DRAFT BUDGET FOR FISCAL YEAR 2020/2021, HIRE MANAGEMENT SERVICES CO.	

ACCOUNT TITLES	
BUDGET	SPENT IN
7 MONTHS	EST. YEAR
SPENDING	EST. FUNDS
TO END YEAR	EST. ACCT.
BAL. Y/E	COMMENTS	
BUDGET	COMMENTS	
								1ST DRAFT SENT TO SUPERVISORS ON MAY 6, 2020	

CONTRACTURAL SERVICES	
32,400.00	
16,200.00	
32,400.00	
16,200.00	
0.00	
JWCD administration, $24,000.00, and Sec./Treas. fee $8,400.00.	
24,000.00	
JWCD field consulting annual fee, $24,000.00	

MANAGEMENT	

N/A					

N/A	

35,000.00	$30,000.00, Management Services, $2,000 to prepare assessments, $1,500.00 for website, $1,000.00 (est.) for storage of records, charge for copying documents ?, mileage charge for manager's travel to meetings, etc. ?.	

WEED CONTROL PROGRAM	
26,200.00	
16,494.00	
26,200.00	
14,694.00	
0.00	Three full applications (63 acres each treatment, at $63.25 per acre) $11,955.00 (+)
$10,650 (herbicides) = $22,605.00, Sonar, one application, ($3,300), consultant, ($1,650.00).	
26,200.00	Three full applications (63 acres each treatment, at $63.25 per acre) $11,955.00 (+)
$10,650 (herbicides) = $22,605.00, Sonar, one application, ($3,300), consultant, ($1,650.00).	
CANAL'S MAINTENANCE	12,000.00	5,225.00	5,225.00	0.00	6,775.00	South Outfall Canal, 1.5 miles, ($11,000) & the N/S Ditch Cost Share ($1,000)	13,000.00	North Outfall Canal, 1.25 miles, ($10,000), leveling & seeding, $2,000.00)& the N/S
Ditch Cost Share ($1,000)	

ROAD'S MAINTENANCE	
22,500.00	
1,476.00	
10,500.00	
9,024.00	
12,000.00	Spot repairs(contractor utilizing asphalt) to Graham Road, ($15,000), bagged black
top patch to maintain holes in black top roads, (JWCD), $1,000.00, shell/grading ($6,000.00), signs ($500.00).	
22,500.00	Spot repairs(contractor utilizing asphalt) to Graham Road, ($15,000), bagged black
top patch to maintain holes in black top roads, (JWCD), $1,000.00, shell/grading ($6,000.00), signs ($500.00).	
CONTROL STRUCTURES	8,600.00	13,607.00	13,607.00	0.00	-5,007.00	See culverts & installation explanation.	21,800.00	See culverts & installation explanation.	
WATER ANALYSES	240.00	36.00	240.00	204.00	0.00	Conductivity tests, wells 2, 6, 13, 14, & 55, 3 x's.	240.00	Conductivity tests, wells 2, 6, 13, 14, & 55, 3 x's.	
LEGAL SERVICES	7,500.00	638.00	2,500.00	1,862.00	5,000.00	Legal representation.	7,500.00	Legal representation.	
ENGINEERING SERVICES	7,500.00	0.00	1,500.00	1,500.00	6,000.00	General engineering services, annual report & the inventory & verify accuracy of
all withdrawals.	7,500.00	General engineering services, annual report & the inventory & verify accuracy of
all withdrawals.	
AUDITING SERVICES, Y/E 2019	8,510.00	7,340.00	8,510.00	1,170.00	0.00	Audit fiscal year ending September 2020.	8,710.00	Audit fiscal year ending September 2021.	
TAX COLLECTOR'S FEE 2%	3,583.44	3,596.01	3,680.00	83.99	-96.56	Explained under sub-total amount.	4,097.83	Explained under sub-total amount.	
TAX REVENUES DISCOUNTS	5,375.16	5,973.70	5,974.00	0.30	-598.84	Explained under sub-total amount.	6,146.75	Explained under sub-total amount.	
TAX ROLL PREPARATION FEE	250.00	137.50	200.00	62.50	50.00	Fee for preparation of tax roll by Charlotte County.	250.00	Fee for preparation of tax roll by Charlotte County.	
OFFICE EXPENSES	2,050.00	603.90	1,500.00	896.10	550.00	Phone service, ($720.00), postage, ($170.00), I.T. service ($780.00).	0.00	Phone service, ($720.00), postage, ($170.00), I.T. service ($1,200).	
ADA COMPLIANCE	400.00	349.00	421.00	72.00	-21.00	ADA compliant website and remediated documents.	0.00	ADA compliant website and remediated documents.	

MTNG & MEMBERSHIP'S DUES	
1,200.00	
745.00	
1,200.00	
455.00	
0.00	Dept. of Economic Opportunities, annual fee, ($175.00), FASD, ($570.00), Meeting room, 6 meetings @ $75.00 per meeting ($450.00).	
1,200.00	Dept. of Economic Opportunities, annual fee, ($175.00), FASD, ($570.00), Meeting room, 6 meetings @ $75.00 per meeting ($450.00).	
MISCELLANEOUS EXPENSES	500.00	103.00	500.00	397.00	0.00	Legal notifications, other.	500.00	Legal notifications, other.	
INSURANCE 2019/2020	3,700.00	3,329.00	3,329.00	0.00	371.00	Gen. & Public Officials' Liab. Ins. For 19-20, bond for Sec./Treas.	3,700.00	Gen. & Public Officials' Liab. Ins. For 20-21, bond for Sec./Treas.	
DISCHARGE PUMP, SEC. 16	500.00	0.00	0.00	0.00	500.00	Oil, belts, fuel, parts and labor.	500.00	Oil, belts, fuel, parts and labor.	
RESERVE	8,800.00	0.00	0.00	0.00	8,800.00	For contingencies.	9,969.54	For contingencies.	
CREDIT LINE INTEREST	275.00	0.00	0.00	0.00	275.00	Estimated interest on a line of credit for operational purposes.	275.00	Estimated interest on a line of credit for operational purposes.	
ROAD'S PAVING LOAN	93,000.00	54,198.00	92,911.00	38,713.00	89.00	Roads paving project, 10 year loan, 4%. Monthly payments are $7,742.45. Loan
matures on 4-2021.	55,000.00	PAYOFF is April 14, 2021	
TOTAL	$ 236,125.00	130,051.11	210,397.00	85,333.89	34,686.60	SUB-TOTAL	$ 237,844.54	SUB-TOTAL	

LESS EST. MISC. RECEIVABLES	
2,452.96		LESS ESTIMATED RECEIVABLES: Alico, $1,040.00, annual outside user's fee, and Bermont Drainage District, $1,412.96, annually, in perpetuity.	
2,452.96	LESS ESTIMATED RECEIVABLES: Alico, $1,040.00, annual outside user's fee, and Bermont Drainage District, $1,412.96, annually, in perpetuity.	
LESS ESTIMATED CARRY-OVER	54,500.00	

	LESS ESTIMATED CARRY-OVER	30,500.00	LESS ESTIMATED CARRY-OVER	
SUB-TOTAL	$179,172.04		SUB-TOTAL	$204,891.58	SUB-TOTAL	
	8,958.60		Sub-total (x) tax collector's fee (2%) $3,583.44 and early payment discounts (3.0%)
$5,375.16 = 5% of sub-total.	10,244.58	Sub-total (x) tax collector's fee (2%) $4,097.83 and early payment discounts (3%)
$6,146.75 = 5% of sub-total.	

TOTAL	

$188,130.64		(-) $93,000.00 (road's paving annual loan) (-) $6,000 (Shell Roads) =
$89,130.64 divided by 3,359.84 acres (all sections) = $26.53 an acre for the maintenance assessment.	

$215,136.16	(-) $55,000.00 (road's paving annual loan) (-) $6,000 (Shell Roads) =
$154,136.16 divided by 3,359.84 acres (all sections) = $45.88 an acre for the maintenance assessment.	
				
	Unit 1, 20 '
roadways		$93,000.00 (roads paving annual payment) divided by 3,359.84 acres (all sections) =
$27.68 x 73% = $20.21 an acre	Unit 1, 20 '
roadways	$55,000.00 (roads paving annual payment) divided by 3,359.84 acres (all sections) =
$16.37 x 73% = $11.95 an acre	
	Unit 2, 16'
roadways		$93,000.00 divided by 1,280.00 acres (sections 16 & 22) = $72.66 x 27% = $19.62 an
acre.	Unit 2, 16'
roadways	$55,000.00 divided by 1,280.00 acres (sections 16 & 22) = $42.97 x 27% = $11.60 an
acre.	
	Unit 3, Shell
Road's Maint.		$6,000.00 (Road's Maint. Budget) divided by 2,079.84 acres (all sections, except 16
& 22) = $2.89 an acre.	Unit 3, Shell
Road's Maint.	$6,000.00 (Road's Maint. Budget) divided by 2,079.84 acres (all sections, except 16
& 22) = $2.89 an acre.	
	
Unit 1		Total assessment = $26.53 (maint. rate) and $20.21 (unit 1) and $2.89 (shell road's unit) = $49.63 per acre (x) 2,079.84 ac. All acres except 16 & 22.	
Unit 1	Total assessment = $45.88 (maint. rate) and $11.95 (unit 1) and $2.89 (shell road's unit) = $60.72 per acre (x) 2,079.84 ac. All acres except 16 & 22.	
	Unit 2		Total assessment = $26.53 (maint. rate) and $20.21 (unit 1) and $19.62 (unit 2) =
$66.36 per acre x 1,280 acres, just sections 16 & 22.	Unit 2	Total assessment = $45.88 (maint. rate) and $11.95 (unit 1) and $11.60 (unit 2) =
$69.43 per acre x 1,280 acres, just sections 16 & 22.	
ecbudgetworksheetfor2020-2021, Management Group

* Current cash status on May 5, 2020: $116,000.00 less estimated expenditures to complete 2019-2020 (-) $85,500.00 (=) estimated carry-over of $30,500.00.

ACCOUNT TITLES

ECDD CURRENT FISCAL YEAR 2019/2020
SPENT IN	EST. YEAR		EST. FUNDS	EST. ACCT. BUDGET	8 MONTHS	SPENDING	TO END YEAR		BAL. Y/E

COMMENTS

DRAFT BUDGET FISCAL YEAR 2020/2021, HIRE MANAGER
COMMENTS
BUDGET	1ST DRAFT SENT TO SUPERVISORS' ON MAY 6, 2020

CONTRACTURAL SERVICES

32,400.00

16,200.00

32,400.00

16,200.00

0.00 JWCD administration, $24,000.00, and Sec./Treas. fee $8,400.00.

20,400.00 JWCD administration, $12,000.00, and Sec./Treas. fee $8,400.00.

WAGES

N/A

Three full applications (63 acres each treatment, at $63.25 per acre) $11,955.00 (+)
$10,650 (herbicides) = $22,605.00, Sonar, one application, ($3,300), consultant,
0.00 ($1,650.00).

6,775.00 South Outfall Canal, 1.5 miles, ($11,000) & the N/S Ditch Cost Share ($1,000)
Spot repairs(contractor utilizing asphalt) to Graham Road, ($15,000), bagged black top patch to maintain holes in black top roads, (JWCD), $1,000.00, shell/grading
12,000.00 ($6,000.00), signs ($500.00).
-5,007.00 See culverts & installation explanation.
0.00 Conductivity tests, wells 2, 6, 13, 14, & 55, 3 x's.
5,000.00 Legal representation.
General engineering services, annual report & the inventory & verify accuracy of
6,000.00 all withdrawals.
0.00 Audit fiscal year ending September 2020.
-96.56  Explained under sub-total amount.
-598.84  Explained under sub-total amount.
50.00 Fee for preparation of tax roll by Charlotte County.

550.00 Phone service, ($720.00), postage, ($170.00), I.T. service ($780.00).
-21.00 ADA compliant website and remediated documents.

55,000.00 For an independent contractor/manager
Three full applications (63 acres each treatment, at $63.25 per acre) $11,955.00 (+)
$10,650 (herbicides) = $22,605.00, Sonar, one application, ($3,300), consultant,
26,200.00 ($1,650.00).
North Outfall Canal, 1.25 miles, ($10,000), leveling & seeding, $2,000.00)& the N/S
13,000.00 Ditch Cost Share ($1,000)
Spot repairs(contractor utilizing asphalt) to Graham Road, ($15,000), bagged black top patch to maintain holes in black top roads, (JWCD), $1,000.00, shell/grading
22,500.00 ($6,000.00), signs ($500.00).
21,800.00 See culverts & installation explanation.
240.00 Conductivity tests, wells 2, 6, 13, 14, & 55, 3 x's.
7,500.00 Legal representation.
General engineering services, annual report & the inventory & verify accuracy of
7,500.00 all withdrawals.
8,710.00 Audit fiscal year ending September 2021.
4,610.44  Explained under sub-total amount.
6,915.66  Explained under sub-total amount.
250.00 Fee for preparation of tax roll by Charlotte County.
Phone service, ($720.00), postage, ($170.00), I.T. service ($1,200), accounting
4,000.00 program, $450.00, Zymphony, $1,320.00, (Server use, IT).
700.00 ADA compliant website and remediated documents.

WEED CONTROL PROGRAM	26,200.00	16,494.00	26,200.00	14,694.00	

CANAL'S MAINTENANCE	
12,000.00	
5,225.00	
5,225.00	
0.00	

ROAD'S MAINTENANCE	
22,500.00	
1,476.00	
10,500.00	
9,024.00	
CONTROL STRUCTURES	8,600.00	13,607.00	13,607.00	0.00	
WATER ANALYSES	240.00	36.00	240.00	204.00	
LEGAL SERVICES	7,500.00	638.00	2,500.00	1,862.00	

ENGINEERING SERVICES	
7,500.00	
0.00	
1,500.00	
1,500.00	
AUDITING SERVICES, Y/E 2019	8,510.00	7,340.00	8,510.00	1,170.00	
TAX COLLECTOR'S FEE 2%	3,583.44	3,596.01	3,680.00	83.99	
TAX REVENUES DISCOUNTS	5,375.16	5,973.70	5,974.00	0.30	
TAX ROLL PREPARATION FEE	250.00	137.50	200.00	62.50	

OFFICE EXPENSES	
2,050.00	
603.90	
1,500.00	
896.10	
ADA COMPLIANCE	400.00	349.00	421.00	72.00	

MEETINGS & MEMBERSHIP'S DU	
1,200.00	
745.00	
1,200.00	
455.00	
MISCELLANEOUS EXPENSES	500.00	103.00	500.00	397.00	
INSURANCE 2019/2020	3,700.00	3,329.00	3,329.00	0.00	
DISCHARGE PUMP, SEC. 16	500.00	0.00	0.00	0.00	
RESERVE	8,800.00	0.00	0.00	0.00	
CREDIT LINE INTEREST	275.00	0.00	0.00	0.00	

ROAD'S PAVING LOAN	
93,000.00	
54,198.00	
92,911.00	
38,713.00	
TOTAL	$ 236,125.00	130,051.11	210,397.00	85,333.89	

LESS EST. MISC. RECEIVABLES	
2,452.96				
LESS ESTIMATED CARRY-OVER	54,500.00				
SUB-TOTAL	$179,172.04				
	8,958.60				

TOTAL	

$188,130.64				

Dept. of Economic Opportunities, annual fee, ($175.00), FASD, ($570.00), Meeting
0.00 room, 6 meetings @ $75.00 per meeting ($450.00).
0.00 Legal notifications, other.
371.00 Gen. & Public Officials' Liab. Ins. For 19-20, bond for Sec./Treas.
500.00 Oil, belts, fuel, parts and labor.
8,800.00 For contingencies.
275.00 Estimated interest on a line of credit for operational purposes.
Roads paving project, 10 year loan, 4%. Monthly payments are $7,742.45. Loan
89.00 matures on 4-2021.

Dept. of Economic Opportunities, annual fee, ($175.00), FASD, ($570.00), Meeting
1,200.00 room, 6 meetings @ $75.00 per meeting ($450.00).
500.00 Legal notifications, other.
3,700.00 Gen. & Public Officials' Liab. Ins. For 20-21, bond for Sec./Treas.
500.00 Oil, belts, fuel, parts and labor.
10,000.00 For contingencies.
275.00 Estimated interest on a line of credit for operational purposes.

55,000.00 PAYOFF is April 14, 2021

34,686.60 SUB-TOTAL

$ 258,975.00

SUB-TOTAL

LESS ESTIMATED RECEIVABLES: Alico, $1,040.00, annual outside user's fee, and Bermont Drainage District, $1,412.96, annually, in perpetuity.
LESS ESTIMATED CARRY-OVER SUB-TOTAL
Sub-total (x) tax collector's fee (2%) $3,583.44 and early payment discounts (3.0%)
$5,375.16 = 5% of sub-total.
(-) $93,000.00 (road's paving annual loan) (-) $6,000 (Shell Roads) =
$89,130.64 divided by 3,359.84 acres (all sections) = $26.53 an acre for the maintenance assessment.

LESS ESTIMATED RECEIVABLES: Alico, $1,040.00, annual outside user's fee,

2,452.96 and Bermont Drainage District, $1,412.96, annually, in perpetuity.
26,000.00 LESS ESTIMATED CARRY-OVER
$230,522.04 SUB-TOTAL
Sub-total (x) tax collector's fee (2%) $4,610.44 and early payment discounts (3%)
11,526.10 $6,915.66 = 5% of sub-total.
(-) $55,000.00 (road's paving annual loan) (-) $6,000 (Shell Roads) =
$181,048.14 divided by 3,359.84 acres (all sections) = $53.90 an acre for the
$242,048.14 maintenance assessment.

Unit 1, 20 ' roadways Unit 2, 16'
roadways
Unit 3, Shell Road's Maint.

$93,000.00 (roads paving annual payment) divided by 3,359.84 acres (all sections) =
$27.68 x 73% = $20.21 an acre
$93,000.00 divided by 1,280.00 acres (sections 16 & 22) = $72.66 x 27% = $19.62 an acre.
$6,000.00 (Road's Maint. Budget) divided by 2,079.84 acres (all sections, except 16 & 22) = $2.89 an acre.

Unit 1, 20 ' roadways Unit 2, 16'
roadways
Unit 3, Shell Road's Maint.

$55,000.00 (roads paving annual payment) divided by 3,359.84 acres (all sections) =
$16.37 ( x) 73% = $11.95 an acre
$55,000.00 divided by 1,280.00 acres (sections 16 & 22) = $42.97 (x) 27% = $11.60 an acre.
$6,000.00 (Road's Maint. Budget) divided by 2,079.84 acres (all sections, except 16 & 22) = $2.89 an acre.

ecbudgetworksheetfor2020-2021,HIRE MANAGER

Unit 1

Unit 2

Total assessment = $26.53 (maint. rate) and $20.21 (unit 1) and $2.89 (shell road's unit) = $49.63 per acre (x) 2,079.84 ac. All acres except 16 & 22.
Total assessment = $26.53 (maint. rate) and $20.21 (unit 1) and $19.62 (unit 2) =
$66.36 per acre x 1,280 acres, just sections 16 & 22.

Unit 1

Unit 2

Total assessment = $53.90 (maint. rate) and $11.95 (unit 1) and $2.89 (shell road's unit) = $68.74 per acre (x) 2,079.84 ac. All acres except 16 & 22.
Total assessment = $53.90 (maint. rate) and $11.95 (unit 1) and $11.60 (unit 2) =
$77.45 per acre x 1,280 acres, just sections 16 & 22.

* Cash status on May 5, 2020: $116,000.00 (-) $85,500.00, estimated expenses to complete 2019-2020 (-) $4,500.00, office equipment (=) estimated c/o of $26,000.00 .